Application Description
How to Use the Application
     Search
     Review Principal Detail
     Review Entity Detail
     Review Contract Detail
     Using Help
     Links
Help Using Application
Field Descriptions

APPLICATION DESCRIPTION  Back to Top
The NYC Vendor Search application provides information about vendors that do business with the City of New York and their principals. The information presented in the NYC Vendor Search is derived from a subset of data from the City's Vendor Information Exchange System (VENDEX) system which is maintained by the Mayor's Office of Contract Services (MOCS). The information available in this database is either self-reported by vendors through questionnaires that are submitted to MOCS or is captured by the City's financial management system. The questionnaires are not routinely independently verified by MOCS. VENDEX stores information for New York City franchises, concessions, and for many, but not all, contracts and subcontracts held by vendors who do over $100,000 in annual business with the City. For additional information on the VENDEX application and questionnaires, see www.nyc.gov/vendex.

Additionally, the information presented here is subject to change. Due to the large volumes of data being retrieved, you may experience slow response times.


HOW TO USE THE APPLICATION  Back to Top

Search  Back to Top
The search function is used to find principal and entity information. 

Accessing the Search page: You must use the search page to perform all principal and entity searches.  The search page will be displayed when the application is opened.

The search page can also be accessed from any page in NYC Vendor Search by selecting the "New Search" link in the top right-hand corner.

Two types of searches can be performed in the NYC Vendor Search: "Search by Principal " and "Search by Entity."

Search by Principal: The "Search by Principal" enables users to search for the names of vendors' principal officers and owners doing business with the City of New York.   To perform the search:

  1. Navigate to the search page using one of the methods described above. 
  2. Go to the field labeled “Search by Principal."  Enter the person’s last name and click on the search button below the last name. 

  1. Search results will be returned for all principals exactly matching the search criteria, as well as those that are simply close matches.  The principal names that more closely match the name entered will be displayed at the top of the search results.  To review the details for a specific principal, click on the name of the principal in the search results.

 

Search by Entity: The "Search by Entity" enables users to search for information on vendors (entities) doing business with the City of New York.   To perform the search:

  1. Navigate to the search page using one of the methods described above. 
  2. Go to the field labeled "Search by Entity."  Enter the name of the entity and click on the search button below the entity name.  Be as specific as possible to narrow the search results returned.

  1. Search results will be returned for all entities exactly matching the search criteria as well as those that are simply close matches. The entity names that more closely match the name entered will be displayed at the top of the search results.  To review the details for a specific entity, click on the name of the entity in the search results.



Review Principal Detail  Back to Top

To review principal information, perform a search for a principal's last name as described above in How to Use the Search.  Once a principal has been selected, the principal detail page will open.

All information available for the principal for a vendor will display here.  To obtain additional detail about the meaning of any of the fields, click on the H link next to the field name. 

To view details related to the principal’s title or the entities with which the principal is affiliated, click on the "View" links.  Doing so will open listings of this information. If any of this information is not available, the "View" link will not display.


Review Entity Detail  Back to Top

To review entity information, perform a search for an entity name as described above in How to Use the Search.  Once an entity has been selected, the entity detail page will open. 

All information available for the entity will display here.  To obtain additional detail about the meaning of any of the fields, click on the H link next to the field name. 

To view details related to "Other Trade Names or Abbreviations," "Principals," "Related Entities," or "Other Business Addresses" click on the associated "View" links.  Doing so will open listings of this information. If any of this information is not available, the "View" link will not display.



Review Contract Detail  Back to Top

Contract detail can be reviewed using the link from the entity detail page or the "Current Principal Of" section of the principal detail page.

From the Entity Detail Page:

From the Principal Detail Page:

These links will open a listing of contracts and purchase orders for the Vendor.

To review the details of a specific contract, click on the "Contract/PO Number" link.  This will open the "Contract Detail" page.  To return to the list of PO's and contracts, use the "Back to List" link or the back button on the browser.  To view business detail, click on the name of the business.


Using Help  Back to Top

Help information can be accessed from any page by selecting the Help Guide link in the top right-hand corner of the page.  Clicking on this link will open the on-line help manual for the application:

Where available, descriptions for specific fields in the application can also be found by clicking on the Help links next to the field name:



Links  Back to Top

When additional details are available for a principal, business entity, or contract, this information can be viewed by clicking on the linked values on the page.  Clicking on these links will open the page with the details for the principal, entity, or contract selected.  Links to additional data are identified by their blue font and underlined text.



Help Using Application  Back to Top

If technical problems are experienced, click on the "Contact" link on the search page. Please include error messages and as much error information as possible.

For questions about the information contained in the application, please contact the Mayor’s Office of Contract Service's Public Access Center at (212) 341-0933.  Operating hours are Monday through Friday, 9:30 a.m. - 5:00 p.m. Eastern Standard Time, except for official New York City holidays. Please be prepared to complete inquiries by 5:00 p.m.

FIELD DESCRIPTIONS  Back to Top

The following list contains descriptions of information available in the application.

 

AGENCY

The agency under which the contract is registered.  An agency is defined as any government body, whether Federal, State, City, County, Borough, local agency, or other office, position, administration, department, division, bureau, commission, authority, corporation, advisory committee, or other agency of government, including departments, offices, quasi-public agencies, public authorities, public corporations, public development corporations, local development corporations, and others. New York City agencies are those agencies for which expenses are paid in whole or in part from the city treasury, and include, but are not be limited to, the City Council, the offices of each elected official, the Department of Education, the School Construction Authority, community boards, the Financial Services Corporation, the Health and Hospitals Corporation, the Economic Development Corporation, and the New York City Housing Authority, but do not include any court or any corporation or institution maintaining or operating a public library, museum, botanical garden, arboretum, tomb, memorial building, aquarium, zoological garden, or similar facility.

 

AGGREGATE CONTRACT TOTAL

This is the total value of contracts awarded to the vendor for the last 12 months.

 

AGGREGATE PO TOTAL

This is the total value of purchase orders awarded to the vendor for the last 12 months.

 

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AWARD METHOD        

The procurement method used by the City to award the contract.

 

BUSINESS        

Any joint venture, sole proprietorship, general partnership, limited liability partnership, limited partnership, limited liability company, professional limited liability company, business corporation, professional business corporation, or others. This also includes any not-for-profit corporation.

 

BUSINESS ADDRESS    

The address and telephone numbers for the location(s) at which the vendor conducts its activities.

 

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BUSINESS BILLING ADDRESS   

The address and telephone numbers for the location(s) at which the submitting vendor conducts its billing activities.

 

BUSINESS WITH NYC

A contract is any agreement between a New York City agency, New York City affiliated agency, elected official, or the Council, and an individual or entity, which (a) is for the provision of goods, services, or construction and has a value that when aggregated with the values of all other such agreements with the same individual or entity or subcontractor during the immediately preceding twelve (12) month period is valued at one hundred thousand dollars ($100,000) or more; or (b) is for the provision of goods and/or services, was awarded on a sole source basis, and is valued at ten thousand dollars ($10,000) or more; or (c) is a concession and has a value that when aggregated with the value of all other contracts/agreements held by the same concessionaire is valued at one hundred thousand dollars ($100,000) or more; or (d) is a franchise.

 

CONTRACT

Any agreement between a New York City agency, New York City affiliated agency, elected official, or the Council and an individual or entity, which (a) is for the provision of goods, services, or construction and has a value that when aggregated with the values of all other such agreements with the same individual or entity or subcontractor during the immediately preceding twelve (12) month period is valued at one hundred thousand dollars ($100,000) or more; or (b) is for the provision of goods and/or services, was awarded on a sole source basis and is valued at ten thousand dollars ($10,000) or more; or (c) is a concession and has a value that when aggregated with the value of all other contracts/agreements held by the same concessionaire is valued at one hundred thousand dollars ($100,000) or more; or (d) is a franchise.

 

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CONTRACT/ PO NUMBER          

The unique number assigned to a particular contract or purchase order.

 

CONTRACT TYPE

Type of good, service or commodity let by the agency including, but not limited to, construction, goods, professional services, human services.

 

CONTROL OF OTHER ENTITIES  

The vendor controls another entity when

  • it owns ten (10) percent or more of the voting stock of the other entity, or
  • it directs or has the right to direct daily operations

 

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CURRENT CONTRACT AMOUNT 

The original dollar value of the contract plus or minus any change orders or adjustments.

 

END DATE        

The projected end date of the contract.

 

ENTITY NAME  

Any joint venture, sole proprietorship, general partnership, limited liability partnership, limited partnership, limited liability company, professional limited liability company, business corporation, professional business corporation, or others. This also includes any not-for-profit corporation.

 

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EXTENDED END DATE   

The date to which a contract has been extended through changes to the original contract.

 

FOR PROFIT / NOT FOR PROFIT          

Any group incorporated under the New York State Not-For-Profit Corporation Law and/or registered with the Secretary of the State as a Not-For-Profit Corporation in accordance with Article 13 of that law, and/or exempt from taxation under section 501 of the Internal Revenue Code.

 

ORIGINAL CONTRACT AMOUNT

The original projected dollar value of the contract.

 

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OTHER TRADE NAMES OR ABBREVIATIONS     

Any other name/trade name or abbreviation used by the entity now or in the past ten years.

 

PO AMOUNT     

The dollar amount of the purchase order.

 

POSITION HELD TO      

This field will not have a date in it if the principal still holds the position.

 

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PRIMARY ADDRESS

The primary place of business is the most important location from which the vendor conducts its business in the New York City metropolitan area.

 

PRIME CONTRACTOR NAME     

The entity awarded the contract.

 

PRIME/ SUB    

This will indicate whether the vendor is the prime or subcontractor on a contract.  See definitions for Prime and Subcontractor.

 

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PRINCIPAL      

Principal owners and officers will be listed as principals.  A principal owner is an individual, partnership, joint venture, or corporation that holds a ten (10) percent or greater ownership interest in a submitting vendor or subcontractor.  An officer is any individual who serves as or performs the functions of chief executive officer, chief financial officer, or chief operating officer of the submitting vendor, without regard to such individual’s title, e.g., president, vice president, secretary, treasurer, board chairperson, trustee (individual or entity who administers a trust), or their equivalents. A "Current" (CUR) principal was an active principal at the time the VENDEX questionnaire was submitted. A "Former" (FMR) principal is no longer an active principal in the organization.

 

PRINCIPAL OF OTHER ENTITIES

The individual named is either an owner or officer of multiple entities.

 

REGISTRATION / APPROVAL DATE   

The date the contract or purchase order is registered or approved with the Comptroller's office.

 

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RELATED ENTITIES       

Can refer to either a parent, controlling entity, affiliate, member or subsidiary of the entity.

 

START DATE    

The projected start date of the contract.

 

STOCK EXCHANGE LISTING       

The entity's symbol on the stock exchange.

 

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STOCK EXCHANGE NAME          

The name of the exchange on which the entity's stock is traded.

 

SUB-CONTRACT AMOUNT         

The dollar amount of a subcontract as reported by a vendor on its vendor questionnaire

 

SUB-CONTRACTOR

Any individual or entity engaged under a subcontract.  A subcontract is an agreement between an individual or entity that is party to a contract and another individual or entity which (a) is for the provision of goods, services, or construction pursuant to that contract, and has a value that when aggregated with the values of all other such agreements with the same individual or entity and subcontractor during the immediately preceding twelve (12) month period is valued at one hundred thousand dollars ($100,000) or more; or (b) is for the provision of goods and/or services, was awarded on a sole source basis, and is valued at ten thousand dollars ($10,000) or more; or (c) is a concession and has a value that when aggregated with the value of all other contracts/agreements held by the same concessionaire is valued at one hundred thousand dollars ($100,000) or more; or (d) is a franchise.

 

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SUBSIDIARY OF OTHER ENTITIES         

The vendor is controlled by another entity when

  • the other entity owns ten (10) percent or more of the voting stock, or
  • the other entity directs or has the right to direct daily operations

 

TOTAL # OF CONTRACTS          

This number represents the total number of contracts awarded to this vendor over time.  It may include contracts for up to 10 years.

 

TOTAL # OF POs          

This number represents the total number of purchase orders awarded to this vendor over time.  It may include purchases orders for up to the previous 10 years.

 

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TOTAL CONTRACTS VALUE      

This amount is the total value of all contracts awarded to this vendor over time.  It may include contracts for up to 10 years.

 

TOTAL POs VALUE       

This amount is the total value of all purchase orders awarded to this vendor over time.  It may include purchase orders for up to 10 years.

 

TYPE OF ORGANIZATION          

The legal structure of the entity including joint ventures, sole proprietorships, general partnerships, limited liability partnerships, limited partnerships, limited liability companies, professional limited liability companies, business corporations, professional business corporations and not-for-profits.

 

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VENDEX QUESTIONNAIRE - CHANGE DATE        

The revised VENDEX questionnaire submitted within the three year VENDEX cycle to document changes occurring to any of the information collected on either the principal questionnaire or vendor questionnaire, or both.

 

VENDEX QUESTIONNAIRE - COMPLETED & SUBMITTED DATE    

The date the vendor signed and submitted the VENDEX questionnaire

 

VENDEX QUESTIONNAIRE - NO CHANGE DATE  

The date that a certification of no change was signed and submitted by the vendor. There were no changes from the previous submission.

 

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